We are seeking a highly organised, efficient and trustworthy individual to join our fast-paced company. The role will support the company’s CEO and Design Director with their busy schedule. No two days are the same and the ideal candidate will be flexible, hard-working and comfortable using their own initiative to complete and delegate tasks, whilst contributing to the continuous shaping of the company’s culture.
JOB DESCRIPTION
Managing and organising the CEO and Design Director’s calendar, including scheduling, prioritising, and resolving conflicts
Screen, prioritise, and respond to emails and communications on behalf of the CEO
Serve as the key point of contact between the CEO and internal teams, C-suite, and external stakeholders
Communicate appropriately with a broad array of internal and external stakeholders, including C-suite, senior executives, company employees at all levels and external parties
Coordinate and manage extensive domestic and international travel arrangements, including visas, itineraries, and time zone considerations
Support the planning of key events and meetings that require the presence of the CEO and the Design Director, both internal and external
Coordinate and manage bookings and reservations
Manage administrative tasks related to external stakeholders, such as processing and tracking documents for signature
Oversee general office administrative duties as needed
Track and process invoices and expenses
Provide ongoing personal assistance to the CEO and Design Director
THE IDEAL CANDIDATE
Excellent attention to detail and strong organisational skills
Exceptional verbal and written communication abilities
Able to work both independently and collaboratively
Flexible and adaptable to shifting priorities and last-minute changes
Proactive problem-solver with strong judgement
Service-oriented mindset and hands-on approach
Able to thrive under pressure in a fast-paced environment
Empathetic, friendly, and approachable
Highly discreet and able to handle confidential information
Strong project management and multitasking capabilities
